Nominations and Notice of Election of Convocation Advisory Board

Posted on February 17, 2020

UP needs 12 members of the Convocation to serve on the Convocation Advisory Board. Nominations can be submitted until 6 March 2020. The subsequent electronic voting process will commence on 7 April 2020 and will end on 24 April 2020.

The Statute of the University of Pretoria determines that the Convocation, amongst others, consists of all persons who have obtained a formal qualification from the University of Pretoria, academic employees with permanent appointments and retired academic employees.

In accordance with the provisions of the Statute and the approved Institutional Rules of the University, Convocation members are invited to nominate suitable candidates to fill the twelve vacant positions on the Convocation Advisory Board (the Board) for a four-year term. The Board will function as an advisory body to the University and the Vice-Chancellor and Principal. Its primary objective will be to ensure that all Alumni and other Convocation members work together to build a dynamic Alumni community and to support the University in its fundraising efforts.

The members of the Board must represent the diversity of professions and subject disciplines of the University community and its Alumni. At least one of the appointed members must have expertise and experience related to the humanities cluster and one member expertise and experience related to the sciences, engineering and technology (SET) cluster.

Convocation members are invited to nominate candidates with the requisite stature from amongst the ranks of the Convocation to fill the above-mentioned vacancies.


  • May not be an employee or student of the University of Pretoria or any other higher education institution in South Africa; nor be a member of another university’s council and/or formal alumni/convocation governance structures; and
  • must be in good standing with the University of Pretoria as defined in the Statute.

The closing date for nominations is Friday, 6 March 2020. The subsequent electronic voting process will commence on Tuesday, 7 April 2020 at 09:00 and will end on Friday, 24 April 2020 at 16:00.

The election will be on the suitability of the nominees for appointment to the Board. A nominee will be regarded as suitable for appointment if (s)he is supported by 50% plus one of the number of people who voted.

Appointments from amongst those duly nominated will be made by the Members’ Committee, having due regard for the experience, expertise and diversity requirements of the Board and the outcome of the voting on suitability of the candidates.

The full requirements regarding the nomination process, the nomination form, and the Charter of the Convocation Advisory Board are currently available on the UP website at

Convocation members who may have queries can contact the help desk at telephone number 012 420 3831/6390 or by email at [email protected].

Submission of nominations:

Physical address: Office of the Registrar, Room 4-23, 4th Floor, Administration Building, Hatfield Campus

Postal address: Office of the Registrar, Private Bag X20, Hatfield, 0028

Email: [email protected]

Fax: 012 420 5849

Important notice: Alumni are encouraged to update their details on the Alumni website at (particularly ID numbers, contact numbers and email addresses) before 6 March 2020 to facilitate the voting process. Should you experience any difficulty in updating your details, please contact William de Kock (tel no: 012 420 3831/6390; email: [email protected].)

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