Dear UP colleagues,

Members of Council, deans, chairpersons of schools, heads of department, emeriti and honorary professors, directors, lecturers, and other guests.

You are cordially invited to participate in the academic procession during the Autumn graduation ceremonies, which will be held in-person from 20 April to 20 May 2022 at the Hillcrest Campus.

Please complete the applicable form online by following the steps below:

• From the UP website, log onto the UP portal and select Staff System Portlets. Then select Human Resources Self Service, click on 'Classic Home' and then click on ‘Graduation Procession Invite’ on the left-hand side of the screen.
• Click on ‘Show All Graduation Sessions’ and select your specific faculty session. In order to confirm your attendance, complete the form and then click on ‘Submit’ at the bottom of the screen.

• You will receive an email confirming your registration for participation in the specific academic procession and a parking ticket will be attached. Should the parking ticket not be attached, please contact your Faculty Administration office.

Should you have any further queries in this regard, please contact the Graduation Office by email at [email protected] or telephonically at 012 420 2728/5222/4123/2373/2168/3084. You may also contact your faculty’s Student Administration office for more information and assistance.

Please note: Your attendance must be confirmed by 05 April 2022 in order for the necessary arrangements to be made regarding the composition of the academic procession.

As a result of COVID-19 regulations, only 46 academic staff members will be allowed per session on stage at a graduation ceremony. When the maximum number of 46 has been reached, the booking system will not permit any further bookings.

In the event that the COVID-19 risk adjustment level is increased and the regulations do not allow for big gatherings, the University will award the qualifications listed in the graduation programmes in absentia, and the ceremonies will be held virtually. In such instances the academic staff will be informed accordingly.

Kind regards,

Dr AM Mathekga

Deputy Director: Student Administration

Department of Enrolment and Student Administration