University assets (including laptops, printers, tablets or other equipment) may not be removed from the University’s premises without a valid Asset Removal Permit. An Asset Removal permit must be requested via the PeopleSoft Financial system (which can be found under the Asset Self Service tile). The permit will be sent to your e-mail address after approval by Asset Management and your line Manager.

(NB: The request is not considered a valid permit, only the e-mailed document, after approval by your line manager, is a valid permit.)

The removal of university assets from the University campuses without the necessary Asset Removal Permit may lead to disciplinary action. Staff and/or Departments may be held liable for asset(s) lost or stolen without obtaining an Asset Removal Permit.

Expired Permits:

In an effort to streamline the process, Asset Removal Permits will automatically be “closed” on the day that the permit expires.  A new Permit must be applied for if the asset is still used off-campus. To apply for a new Permit before the expiry date, you must manually “close” the old permit.

New assets purchased, but not recorded in the asset register:

You can apply for a temporary removal letter (valid for one month) using the “Assets not yet marked" function. Please indicate the asset detail, serial number and tag number as indicated in the installation form. When the asset is updated in the asset register, the custodian will be notified by a system-generated email. The custodian can then apply for asset removal permit.

Please refer to the following training manual for procedures to be followed to apply for a permit:

 (https://www1.up.ac.za/cs/groups/staff/documents/document/chby/mzg5/~edisp/uppr389526.pdf)

Should you encounter any problems during the application process, please forward a detailed description of the problem to [email protected]. Should you require more information regarding the process, please contact Susan Fourie (x5787) or Njabulo Dlamini (x4005).  

Mr MN Moolla, Director: Finance