Posted on December 05, 2019
Please note that all vehicle access rights on staff access cards will expire at the end of 2019.
You are requested to apply online from 3 January 2020 for the 2020 parking disc. Once the disc is collected on your return from the recess and receipt is acknowledged, the access rights will be re-instated automatically.
The security staff at the motor entrances will be aware of this arrangement and will not deny any staff member access during the first few weeks of the new academic year. This new process will ensure that staff members have the opportunity to obtain discs before the peak period of the Student Service Centre.
Parking discs can be collected from any of the following venues: Student Service Centre on Hatfield Campus, Letlotlo Complex on Onderstepoort Campus, Tswelopele Building on Prinshof Campus, Administration Building on Groenkloof Campus, Administration Building on Mamelodi Campus and the registration site on Hillcrest Campus.
Once the majority of staff have obtained their discs, a follow-up campus communication will be sent to remind everyone that access will be allowed for staff with 2020 parking discs only. Once this is done, the security staff at the gates will enforce this arrangement.
Visitors to the University will be required to present their valid visitor PIN and valid barcoded ID, driver’s licence or passport. Departments must please ensure that visitors are aware of this and have their PINs prior to arriving at the gate to ensure easy access to campus, especially in the beginning of the year when the entrances and visitor desks are very busy.
Your cooperation in this regard is greatly appreciated.
Regards
Security Services
Affected areas:
Procurement Policy & Procedures Annual Declaration
The University spends large amounts of money on the procurement of goods and services annually. It is essential that purchasing is conducted in a consistent, ordered, transparent, responsible and cost-effective manner in order to avoid fruitless and wasteful expenditure. The University’s funds must be managed responsibly, ensuring that goods and services of the correct quality and quantity are delivered at the right time and place and at fair prices.
The expenditure of University Funds, regardless of source of funding, is governed by the relevant University policies as follows:
· Procurement Policy: SCC51/18
· Procurement Procedures: SCC52/18
· General Internal Delegations and Control over the Approval of Expenses: Rt155/18
· Code of Conduct for Employees: HRCC6/17
These documents are available on the Staff Intra-web under the UP portal.
To improve compliance with the above policy and procedures the Department of Finance has developed electronic declaration forms in the PeopleSoft Finance System. You are required to read and familiarise yourself with the requirements of the approved procurement policy and procedures indicated above, and confirm this understanding on the declarations, on an annual basis.
The declarations will be available from 1 December 2019. If this has not been completed by 31 January 2020, you will not be able to create and/or approve purchase requisitions on e-Procurement after this date.
Mr MN Moolla
Director: Finance
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