Procedure of Injury on Duty (IOD)

Posted on July 11, 2018

In terms of the Compensation for Occupational Injuries and Diseases Act, 1993:

An injury on duty is an occurrence of which the date, time and place can be determined that arises out of and in the course of an employee’s employment and resulting in a personal injury, disease or death.

This information applies to temporary and permanent staff members of the University, as well as students who undertake work for the University for which they are paid.

What must the employee (injured person) do?

  • Report all accidents and alleged accidents to your supervisor/line manager by completing the Employer’s Report of an Accident (WCI.2) as soon as possible.
  • Send the completed WCI.2 form and a copy of your identity document/passport to Human Resources: Benefits.
  • Send a copy of the completed WCI.2 form to the Occupational Health and Safety Division at Facilities Management, who will investigate the circumstances of the accident.
  • The completed WCI.2 form and a copy of your identity document/passport must also be given to the treating doctor (see the medical treatment paragraph below).
  • Should you be booked off by a doctor, you have to immediately inform your supervisor/line manager of the situation and you have to apply for special leave: injury on duty on the electronic leave system.
  • In the event of an emergency:
    • Contact the University of Pretoria’s Operational Management Centre at 012 420 2310/2760.
    • Needle prick:  Regard this as an emergency and report to the Department of Family Medicine, Room 7.15, HW Snyman Building,  012 354 2532/2141 within 72 hours.  Counselling will be provided, blood tests will be done and a prescription will be issued for medication to be obtained from Riviera Pharmacy, 52 Botha Street, Riviera, 012 329 3414.  The University will pay the cost of the tests and medication.  Since the Compensation Fund cannot at this stage confirm the incident as a work-related accident, the employee will be responsible for the payment of the second test.

Medical treatment

  • Recommended health service providers:
    • Mediclinic Muelmed Hospital, 577 Pretorius Street (between Leyds and Hamilton) in Arcadia.
    • Life Groenkloof Hospital, 50 George Storrar Drive, Groenkloof.
    • Netcare Montana Hospital, Dr Swanepoel Road & Rooibos Road, Montana Park or
    • A doctor/health service provider that deals with work-related accidents and sends accounts directly to the Compensation Fund.
  • Your first consultation at Muelmed Mediclinic will include any medication dispensed by the pharmacy at no cost to you.  Life Groenkloof and Netcare Montana Hospitals will charge you a dispensing fee for any medication dispensed by their pharmacies.
  • Note: If you consult a doctor who does not deal with injury on duty cases and whose account has to be paid by either you or your medical aid fund, it will be your responsibility, and not that of your employer, to claim a refund from the Compensation Fund.

What will the University do?

  • Report the injury on duty to the Compensation Fund electronically.
  • Pay the employee’s full salary while booked off duty.

The Compensation Fund may compensate an employee injured on duty in the following instances:

  • Temporary total disablement – The University of Pretoria as the employer pays the employee’s salary while he she is off duty and claims a refund from the Compensation Fund.
  • Permanent disablement - eg amputation, loss of movement of a joint or limb.
  • Fatal injuries – If an employee suffers a fatal injury, or dies because of an injury, his or her dependants (widow or widower, children) will qualify for a pension for life.

No compensation is paid for pain and suffering.

Click here for a form for employers to report an accident.

Department of Human Resources: Benefits Division

Department of Facilities Management: Occupational Health and Safety

Mr Stephan Pietersen
012 420 2086
Room 4-63, Admin Building
[email protected]
Ms Carol Mbele
012 420 3332,
Room 3-3, Technical Services
[email protected]

Ms Annette Pieterson
012 420 3838, Room 4-62, Admin Building
[email protected]

Ms Sonja Sauer
012 420 4409, Room 2-70, Technical Services
[email protected]

Ms Etrecia du Preez
012 420 2143, Room 4-63, Admin Building
[email protected]

Yolanda Bekeur
012 420 3308, Room 3-42, Technical Services
[email protected]

Ms Naomi Ngoma
012 420 2083, Room 4-53, Admin Building
[email protected]



Kind regards

Mr A Pascoe


- Author Department of University Relations

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