Procedures For MSc Protocol Submissions

Faculty Of Health Sciences, School Of Medicine, Procedures For MSc Protocol Submissions

The following steps must be followed in order to submit an MSc Protocol to the MSc committee:



  1. MSc registration should take place before protocol submission.
  2. All students should have completed TNM800.
  3. A protocol will not be accepted if the research has been completed, or have been initiated. 
  4. Visit a faculty statistician to discuss your research and obtain a letter stating that the statistical aspect of your protocol is satisfactory.
  5. The protocol should be prepared by the student, in consultation with the supervisor.
  6. The student’s CV should be included.



  1. MSc form: Complete the MSc form electronically, and obtain the signature of the Head of Department.
  2. Supervisor and/or co-supervisor CVs: Include the supervisor and co-supervisor (if applicable) CVs.
  3. Final document submission: 
    1. Please submit  an electronic copy via e-mail of all documentation to Prof Marleen Kock ( or Dr Chantal van Niekerk ([email protected] Please ensure that the documents are signed.
    2. This include the following documents:
      • MSc form
      • Protocol
      • Statistician letter
      • CV of student, supervisor and co-supervisor (if applicable)
      • Declaration that research will be undertaken by the student.
      • Completed and signed Memorandum of Agreement
      • Letter from Head of Department indicating that adequate funding is available
    3. MSc Submission Flow Diagram
  4. The supervisor must ensure that, before commencing with research, the relevant committee approvals have been obtained (MSc and Ethics).  Submission to the Ethics Committee should take place once MSc Committee approval has been obtained.  The ethics approval letter should be in the student’s name, and two paper and one electronic copy submitted to the committee.
  5. Nomination of examiners: B
  6. oth internal (not the co-supervisor) and external examiners can be nominated 6 months prior to submission of the dissertation.  Complete a new MSc form indicating the nominated examiners, with appropriate contact details.  Include all examiners CVs to the request.  Submit two paper and one electronic copy to Mrs Joubert for approval by the committee. NB the student should not know who the examiners are.



  • The MSc Committee meets every last Wednesday of each month except January and December. All documentation needs to be submitted to Prof Marleen Kock ( or Dr Chantal van Niekerk ([email protected]) two weeks prior to the meeting. 
  • Meetings will be held online.
  • The supervisor and student must be present.                                                                            


MSc Committee Meeting
Closing Date for Submissions  Meeting
9 February 2022 23 February 2022
16 March 2022 30 March 2022
6 April 2022 20 April 2022
11 May 2022 25 May 2022
15 June 2022 29 June 2022
13 July 2022 27 July 2022
17 August 2022 31 August 2022
14 September 2022 28 September 2022
12 October 2022 26 October 2022
16 November 2022 30 November 2022



Published by Marianna Kotze

Copyright © University of Pretoria 2022. All rights reserved.

COVID-19 Corona Virus South African Resource Portal

To contact the University during the COVID-19 lockdown, please send an email to [email protected]

Click here for frequently asked questions for first year UP students

FAQ's Email Us Virtual Campus Share Cookie Preferences