Please scroll down to find the following important information:

• Application for funding of page fees
• Procedure (flowchart) for putting issues before the Teaching and Learning Committee (TLC)
• Faculty Calendar
• Information Manual
• Nomination of External examiners
• Application for approval of external work
• Application for conference funding
• Tips on your research career (including publication guidelines)
• Application for Skills Levy funding
• Important information from the HR office
  

Application for funding of page fees (NB: ISI & IBSS publications only)
Aretha Schultz ([email protected]; x2416)
People who want to apply for page fees of publications that appear in ISI/IBSS accredited journals, should send their invoices in electronic format to Aretha, from where it will be forwarded to Prof Burton's office for official approval. Please include in your application the cost centre to which payment should be made.

Procedure (flowchart) for putting issues before the Teaching and Learning Committee (TLC)
IMPORTANT information for all academics
The flowchart indicates the steps which should be followed if any changes need to be made to programmes. **NB: Please adhere to indicated due dates in order for changes to be implemented in time.

Faculty Calendar
Tracey Andrew ([email protected]; x4850)
In Tracey's absence until end of May: Aretha Schultz ([email protected]; x2416)
Calendar 2012
Note the changes in red. Please submit any changes to Aretha.

Information Manual (Humanities)
([email protected]; x2416)
New personnel (permanent or with long contracts) each receive a manual during an introduction session to Faculty Management. However, the complete manual, which is regularly updated, is available for everybody in Humanities at the following address on the I drive: I:\Share\Humanities\Information Manual_HUM. Should the I drive not be visible on your PC, please approach IT Helpdesk to assist you.

Nomination of External examiners
Will Maheme ([email protected], x4853)
Please forward the nomination form to Will Maheme at least 2 months before the start of the examinations.

Application for approval of external work
Tracey Andrew ([email protected]; x4850)
In Tracey's absence: Lorraine Malope ([email protected]; x4855)
The documentation is available on http://www.up.ac.za/services/personnel/policies/MH6E.html
For the regulation, click on 'External Work: Regulation' of the relevant category under which you resort and, if still in doubt whether you should apply, rather do so. For the application form, click on 'External Work: Application form' of the relevant category under which you resort.

Application for conference funding
Aretha Schultz ([email protected]; x2416)
The Faculty of Humanities has a fund to assist researchers who want to attend local and international conferences. Researchers will have to prove that they do not have access to any alternative funds. The criteria are set out on the first page of the application form. The Research Committee has to receive applications at least six weeks before the commencement of the conference. NO late applications will be considered. Application form and CV template PLEASE NOTE: An electronic version of the application and supporting documentation, all scanned into one document, should be submitted to [email protected].

Tips on your research career (including publication guidelines)
Aretha Schultz ([email protected]; x2416)
Tips include: 
·         Tips for planning your research career 
·         Brief guidelines for successful submission of books, chapters in books, proceedings,and articles to the Department of Education (DoE) 
·         Quick guide to research publications eligible for subsidy 

Application for Skills Levy funding
Tracey Andrew ([email protected]; x4850)
In Tracey's absence until end May 2012: Lorraine Malope ([email protected]; x4855)Application has to be made through the Performance Management System on UP intranet by capturing the training as a need. Once the line manager has justified and approved it, the incumbent types in the necessary detail of the course, prints the form and forwards it to the HRDC (Human Resources Development Committee) for consideration at their following meeting.

Important information from the HR office

Please take note of the following:

1.       Home Affairs Directive 29 of 2011 refers
Due to a recent change in interpretation by the Chief Director of Permits at the Department of Home Affairs Head Office in South Africa, a directive has been issued regarding the issuance of section 11(2) visitor's visas/permits.

The Directive confirms that a section 11(2) visitor's visa/permit will be considered as a once off, non-renewable visa/permit that addresses an immediate short term or urgent need for a limited duration of work activity that cannot be met by an application for a work permit.

Furthermore, should an applicant wish to obtain a section 11(2) visitor's visa/permit, an application must be made in writing to the Director-General by the entity for which the applicant will be rendering services to confirm why such person cannot apply for a work permit and the reasons why the limited duration work envisaged is necessary and urgent.

Price Waterhouse Coopers (PWC) is currently communicating with the Department of Home Affairs regarding the implementation of this Directive and implications thereof. We are aware that certain South African Missions abroad have implemented the Directive and as a result are no longer accepting section 11(2) visitor's visa applications. As a result, these Missions have requested that the assignees affected apply for and obtain the required work permit to South Africa.

This Directive has been distributed to all ports of entry, South African Missions abroad and regional offices of the Department of Home Affairs for immediate implementation.

2.       Appointment of foreigners
Please note that no one without a legal permit from the Department of Home Affairs is allowed to work with or without remuneration.

3.       Appointments/Claims  

3.1     Deadlines for submission

We would like to remind you that the documentation for part-time appointments needs

to be submitted no later than the 15^th of the month before appointment. Attached

are the most recent bank and personal details forms that need to be used.

A claims form must be completed and a copy of your ID attached and this needs to

reach the faculty HR offices by the second last work day of the month.

3.2     Approval of appointments

No staff member or head of department may make promises of employment to prospective employees. All appointments must first be approved by the dean or acting dean after which the HR offices will send a letter of appointment. This procedure also applies to part-time staff who work on a claims basis.    

3.3     Appointment compensation

Please use the approved rates and not market-related or negotiated rates. Please

contact the HR offices concerning this matter.

3.4     Claims

Please take note of the NEW claim  forms (attached):