Please take note of the following:

1.       Home Affairs Directive 29 of 2011 refers
Due to a recent change in interpretation by the Chief Director of Permits at the Department of Home Affairs Head Office in South Africa, a directive has been issued regarding the issuance of section 11(2) visitor's visas/permits.

The Directive confirms that a section 11(2) visitor's visa/permit will be considered as a once off, non-renewable visa/permit that addresses an immediate short term or urgent need for a limited duration of work activity that cannot be met by an application for a work permit.

Furthermore, should an applicant wish to obtain a section 11(2) visitor's visa/permit, an application must be made in writing to the Director-General by the entity for which the applicant will be rendering services to confirm why such person cannot apply for a work permit and the reasons why the limited duration work envisaged is necessary and urgent.

Price Waterhouse Coopers (PWC) is currently communicating with the Department of Home Affairs regarding the implementation of this Directive and implications thereof. We are aware that certain South African Missions abroad have implemented the Directive and as a result are no longer accepting section 11(2) visitor's visa applications. As a result, these Missions have requested that the assignees affected apply for and obtain the required work permit to South Africa.

This Directive has been distributed to all ports of entry, South African Missions abroad and regional offices of the Department of Home Affairs for immediate implementation.

2.       Appointment of foreigners
Please note that no one without a legal permit from the Department of Home Affairs is allowed to work with or without remuneration.

3.       Appointments/Claims  

3.1     Deadlines for submission

We would like to remind you that the documentation for part-time appointments needs

to be submitted no later than the 15^th of the month before appointment. Attached

are the most recent bank and personal details forms that need to be used.

A claims form must be completed and a copy of your ID attached and this needs to

reach the faculty HR offices by the second last work day of the month.

3.2     Approval of appointments

No staff member or head of department may make promises of employment to prospective employees. All appointments must first be approved by the dean or acting dean after which the HR offices will send a letter of appointment. This procedure also applies to part-time staff who work on a claims basis.    

3.3     Appointment compensation

Please use the approved rates and not market-related or negotiated rates. Please

contact the HR offices concerning this matter.

3.4     Claims

Please take note of the NEW claim  forms (attached):

Ø Bank and Personal Particulars

Ø Claim for services rendered and

Ø Claim: External Examiner/Foreign based external examiner.

Implementation of these new forms is priority. Please discontinue the use of old forms with immediate effect. We will only except old forms until end of June where after NO old forms will be accepted. 

 General procedure:
• Please ensure that all required fields are completed. Incomplete forms will be returned and payment will be delayed.
• Tippex not allowed.
• Forms must be submitted at the Faculty's HR office not later than the 10:00 on the
following dates : 28/3; 25/4; 29/5; 28/6; 30/7; 30/8; 27/9; 30/10; 22/11; 7/12.
• All claims with regard to overtime must be completed on Self Service – UP. No claim forms will be accepted.
• Ensure that the faculty/department/support services are completed correctly as students tempt to complete the faculty of their study field.
• Check for lunch time (30 min) deduction after 5,5 hours worked.
First claimant
• Ensure that the ID/Passport/valid permits as well as Bank and Personal information form are attached.
• Confirm tax number (discontinue the use of the SARS registration form HR05/11)
Student Claims
• Proof of registration as a student for current year must be attached to all claims in January to determine student tariffs. CV’s not required.

 
4. Dependent children studying at the University

4.1.   You are reminded to please inform your medical aid that your child is still studying. Attached please find the Bestmed2 form. Please complete sections 1, 2, 3, 6.1 and sign at 14. Please send this form as well as the child’s proof of registration to the faculty HR offices.

You are welcome to contact your Department’s  Human Resources Officer:  

Wilma: x 2984 [email protected]Afrikaans
African Languages
Anthropology and Archaeology
Communication Pathology
Drama
English
Philosophy
Historical and Heritage Studies
Social Work and Criminology
Center for Business Ethics
Psychology
Visual Arts

Christa x 4856 [email protected]
Dean's Office
Ancient Languages
Biokinetics, Sport and Leisure Sciences
Institute for Sports Research
Unit for Academic Literature
Institute for Women's and Gender Studies
Journalism
Modern European Languages
Music
Political Sciences
CAAC
Sociology
Centre for Academic Development