HR Deadlines (Updated information)
In order to finalise all the HR transactions in time we wish to inform you of the following:
• all appointments/promotions/claims funded by the 2013 Personnel budget must be submitted on or before 25 November 2013 for payment 18 December 2013.
• the final closing date for claims for services rendered from 27 November 2013 until 20 December 2013 is on or before 6 January 2014, 9:00.

Take note that all appointments/promotions/claims received after the above mentioned closing date will be funded from each faculty’s / department’s 2014 Personnel budget.
All appointments of staff from January 2014 must be submitted to HR on or before 30 November 2013.

How to apply for external work on Self Service: click here
 How to create and approve day worker claims on Self Service: click here

Please scroll down for information and forms on the following:
1.  Appointment of foreigners including guest lecturers from abroad
2.  Appointments/Claims 
3.  Dependent children studying at the University
4.  Application for Skills Levy funding
5.     Performance output agreement
6.  Which HR Officer is allocated to your department


1.       Appointment of foreigners including guest lecturers from abroad

Please note that no one without a legal permit from the Department of Home Affairs is allowed to work with or without remuneration.

Home Affairs Directive 29 of 2011 refers

Due to a recent change in interpretation by the Chief Director of Permits at the Department of Home Affairs Head Office in South Africa, a directive has been issued regarding the issuance of section11(2) visitor's visas/permits.

The Directive confirms that a section 11(2) visitor's visa/permit will be considered as a once off, non-renewable visa/permit that addresses an immediate short term or urgent need for a limited duration of work activity that cannot be met by an application for a work permit.

Furthermore, should an applicant wish to obtain a section 11(2) visitor's visa/permit, an application must be made in writing to the Director-General by the entity for which the applicant will be rendering services to confirm why such person cannot apply for a work permit and the reasons why the limited duration work envisaged is necessary and urgent.

Price Waterhouse Coopers (PWC) assists the University with applications.  Please contact your HR-officer well in advance (at least 3 months) to facilitate the process.

2.       Appointments/Claims 

2.1     Appointments:

 Attached are the most recent forms that need to be used:

1.       Appointment of part-time lecturer

2.       Appointment of tutor/education assistant/research helper

3.       Bank and personal particulars form

Please send the following together with the forms:

1.       Updated CV

2.       Copy of highest qualifications

3.       Copy of ID or passport and work/study permit

4.       Motivation from HoD where applicable

2.2          Approval of appointments

No staff member or head of department may make promises of employment to prospective employees. All appointments must first be approved by the dean or acting dean after which the HR offices will send a letter of appointment. This procedure also applies to part-time staff who work on a claims basis.   

2.3          Compensation

Please use the approved rates for appointments and claims (attached) and not market-related or negotiated rates.

2.4.         Closing dates for appointments:

APPOINTMENT/PROMOTION/ TRANSFER WITH EFFECT FROM	FACULTY CLOSING DATES	CENTRAL ADMIN CLOSING DATES
MAY	15 April	30 April
JUN	15 May	31 May
JUL	10 June	1 July
AUG	15 July	1 August
SEPT	14 August	1 September
OCT	13 September	1 October
NOV	15 October	1 November
DEC	11 November	20 November
13th RUN	25    November	13 December

 

2.5          Claims for services rendered:

Please take note of the NEW claim forms (attached):

Ø Bank and Personal Particulars
Ø Claim for services rendered
Ø Claim: External Examiner/Foreign based external examiner.

Please attach a copy of ID or passport and work/study permit

General procedure:

• Please ensure that all required fields are completed, and signed by the employee and the HoD.  Incomplete forms will be returned and payment will be delayed.

• Tippex not allowed.

• Forms must be submitted at the Faculty's HR office on :

CLAIMS  FOR PAYMENT END OF	FACULTY CLOSING DATE
MAY	25 April
JUN	27 May
JUL	25 June
AUG	25 July
SEPT	26 August
OCT	25 September
NOV	25 October
DEC	15 November
13th RUN	11 December

 

• All claims with regard to overtime must be completed on Self Service – UP. No claim forms will be accepted.

• Ensure that the faculty/department/support services are completed correctly as students tempt to complete the faculty of their study field.

• Check for lunch time (30 min) deduction after 5,5 hours worked.

First claimant

• Ensure that the ID/Passport/valid permits as well as Bank and Personal information form are attached.

• Confirm tax number (discontinue the use of the SARS registration form HR05/11)

Student Claims