This is the final part of the project to provide UP with a standardised shared calendar, task management and email system. A central server based email system is required for legal compliance reasons, and will enable UP to archive all email for legal discovery purposes.

The Novell GroupWise 8 product was thoroughly tested in the UP environment to identify any issues which may arise during or after implementation. The new Novell GroupWise 8 email programme will be installed using Novell Zenworks 10 (the software distribution tool) on the Hatfield campus. Other campuses will follow. The central electronic mailboxes are already on version 8, which also has a significantly improved web interface for remote access (see http://www.up.ac.za/gw/webacc).

The process has commenced with the deployment of Zenworks 10 on 1 September 2010 and GroupWise 8 will follow from 16 September 2010, and is planned to be completed by 29 October 2010. Please take note that the Legacy mx1 mail server, which has served its purpose well, is scheduled to be decommissioned soon after the completion of the GroupWise 8 deployment. We will announce the date of retirement of the asset later, but we’ll appreciate it if users, who have not yet migrated to GroupWise, prepare to do so within the next two months.

For information about the deployment and training schedules please visit the link below: http://www.up.ac.za/intra/web/en/services/groupwise/Why_Groupwise/index.html

Furthermore, if you want to benefit from the improved functionality ahead of the deployment schedule, you are welcome to send your requests for ‘on-demand’ installations and instructions to the ITS Helpdesk at 012 4203051 or email: [email protected].

The cellphone synchronisation server is unfortunately only available in BETA version, after the vendor retired the previous version, and is not yet released for public use. As soon as it becomes available it will be implemented as a separate project. It is possible to reach GroupWise with a cellphone via the web interface.