The prevailing policy prescribes that debtor accounts (i.e. accounts for goods provided and services rendered by the University: Faculties/schools/departments/institutes/centres) should be dealt with centrally by the Finance Department. In terms of this policy, faculties, schools, academic departments, institutes, centres and support service departments are prohibited from issuing their own invoices. (Policy available at: http://www.up.ac.za/services/finance/docs/engels/a1703eng.html)

Faculties/schools/departments/institutes/centres that provide goods and services for payment, should apply for the issuing of invoices by completing the prescribed application form and forwarding it to the Faculty Accountant, who will forward it to the Debtors Division. (NEW procedure) The application form has been compiled in such a way that the applicant provides the information required for generating an invoice when he/she completes the form. (Click here for Application form)