Where to submit electronically?

• Electronic submissions should be done as follows:
  • Login details:
    • On the Staff/Student and Guest Portal, search for Research Grants & Ethics, and click on the link.
    • On the Homepage, click on the “Ethics Application & Approval” tile.

• The submitted documents will only be processed after all documents are uploaded electronically.  
• Amendments, SAEs and Annual Renewals follow the same process and should be submitted henceforth electronically via the electronic process.
• Line Listings should be uploaded electronically in batches (with clear reference to the approved study).
• Upon submission of your documents electronically, the system would allocate you a “Application ID Number, e.g. XXX/20XX”.  

Steps for non University of Pretoria persons to follow to get log in details:

• Guide

Guidelines for use of ETHICS APPLICATION & APPROVAL SYSTEM on the PeopleSoft Campus for:

• Researchers
• Student Supervisor / Head of Department

Keeping track of Progress:

• Kindly note that it is the responsibility of the researcher to log onto ETHICS APPLICATION & APPROVAL SYSTEM  for progress on your ethics application status.
• Please check your e-mails from our REC office about 3 days after the Prelim Committee meeting or the Main Committee meeting.

Researchers/Supervisors/HoDs who experience any difficulties, please contact the REC administrators:

University of Pretoria
Faculty of Health Sciences
Tswelopele Building, Level 4, Rooms 4-59; 4-60 and 4.61 (opposite the BMS Building)
9 Bophelo Road, Gezina, Pretoria

Ms Manda Smith -  [email protected] - tel: 012 3563085

Ms Deepeka Behari - [email protected] - tel: 012 3563084

Ms Yashika Bennett - [email protected] - 012 3192409