8.1
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The Board of TuksAlumni
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The management of TuksAlumni consists of the Board, which is constituted as follows.
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8.1.1
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10 (Ten) elected members who are constituted as follows:
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8.1.1.1
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Chairperson
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8.1.1.2
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Vice-Chairperson
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8.1.1.3
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8 (Eight) Directors
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8.1.2
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2 (Two) serving Regional Representatives who may be co-opted in terms of a decision by the management.
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8.1.3
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Ex officio members
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8.1.3.1
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The President of the Convocation.
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8.1.3.2
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A representative of the Executive.
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8.1.3.3
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The Director: Marketing and Communication of the University.
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8.1.3.4
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The President of the Central Students' Council or his/her nominee.
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8.1.4
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Co-opted members
The Board may co-opt two members in order to reinforce its representative or expertise basis.
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8.2
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Composition of the Board and functional structures
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8.2.1
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Elected members
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8.2.1.1
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At the Annual General Meeting members, either in person or by proxy or by electronic ballot, elect members to serve on the Board for a period of twenty-four (24) months.
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8.2.1.2
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At least 14 (fourteen) days before the date of the Annual General Meeting, the nominations of members to the Board, properly nominated and seconded by two members on a form made available for this purpose by the Board, shall be handed in to the Secretariat for submission to the Annual General Meeting.
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8.2.1.3
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The nomination form, signed by the nominee, shall be accompanied by a short appropriate Curriculum Vitae.
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8.2.1.4
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The election of members to the Board shall, in the event of members present, take place by way of sealed ballots.This will also be the case for members with proxies from members not able to attend the Annual General Meeting or the Extraordinary Meeting. Members who prefer to vote by means of electronic ballot, will timeously, but no less than two weeks before the day of the Annual General Meeting, be invited to cast their vote by means of electronic ballot. To ensure that members are indeed members of the Convocation, they will be requested to provide either their student number or their identity number before a ballot paper will be issued to them. In case of electronic voting the identity of the member will only be known to the Secretariat.
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8.2.1.5
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Elected members are full members of the Board.
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8.2.1.6
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Elected members can be re-elected.
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8.2.1.7
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An elected member shall, if the majority of the members of the Board so decide at a formal meeting, vacate his/her office, after which the vacancy so arising is filled in the manner prescribed in paragraph 8.6.
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8.2.1.8
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An elected member may voluntarily resign from office by giving notice in writing to this effect to the Board, in which case the vacancy so arising is filled in the manner prescribed in paragraph 8.6.
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8.2.2
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The President of the Convocation
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8.2.2.1
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The President of the Convocation is a full member of the Board.
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8.2.2.2
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The President of the Convocation represents the interests of the members of the Convocation in the Board.
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8.2.3
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Representative of the Executive
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8.2.3.1
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The Executive of the University is represented on the Board by the Vice-Chancellor and Principal: Provided that the Executive may at any time nominate another member of the Executive.
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8.2.3.2
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The member of the Executive is a full member of the Board.
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8.2.3.3
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The member of the Executive gives particulars of the strategic focuses of the University to the Board.
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8.2.3.4
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The member of the Executive acts, taking into account the functional and authority structures of the University, as a communication channel between the Board and the Executive.
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8.2.4
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Director: Marketing and Communication of the University
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8.2.4.1
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The Director: Marketing and Communication of the University is a full member of the Board.
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8.2.4.2
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The Director: Marketing and Communication of the University gives by virtue of his task description, particulars of the strategic and action plans of the University to the Board and ensures the co-ordination and integration thereof with those of TuksAlumni..
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8.2.5
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Head: Alumni Relations
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8.2.5.1
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The Executive, after consultation with the Board, appoints the Head: Alumni Relations.
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8.2.5.2
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The Head: Alumni Relations exercises the rights and powers granted to him/her under this Constitution. The Board may from time to time in consultation with the responsible line manager, give further powers and instructions to the Head: Alumni Relations, who will similarly have the power to delegate in consultation with the Board any such power and instructions to any subcommittee of TuksAlumni or any employees of the University, or to carry out such instructions by means of such subcommittee or employee.
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8.2.5.3
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Unless the Board decides to the contrary, the Head: Alumni Relations acts as Secretary of TuksAlumni.
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8.2.5.4
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The Head: Alumni Relations is not a member of the Board.
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8.2.6
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Chairperson, Vice-Chairperson and portfolios
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8.2.6.1
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At its first meeting the Board elects a chairperson and vice-chairperson from the ranks of elected members, who are not in the permanent/fulltime employ of the University, by way of secret ballot. In the event of a tie in voting, the President of the Convocation will have a casting vote.
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8.2.6.2
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The term of office of the Chairperson and the Vice-Chairperson is 12 (twelve) months and he or she can be re-elected.
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8.2.6.3
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The Board elects two members who, with the Chairperson, Vice-Chairperson, Secretary and the Director: Marketing and Communication form an Executive Management.
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8.2.6.4
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The Executive Management performs tasks which are allocated to it by the Board.
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8.2.6.5
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The Executive Management meets as frequently as decided by the Chairperson.
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8.2.6.6
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A quorum for the Executive Management is three persons and decisions are taken by majority vote. The Chairperson has a casting vote in a tie in voting: provided that the Secretary is not entitled to vote.
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8.3
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Quorum requirements: Board
The quorum for the Board is half the number of members plus one.
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8.4
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Meetings of the Board
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8.4.1.
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The Board meets at least twice (2 times) a year and is presided over by the Chairperson and if he/she is absent, the Vice-Chairperson. If both the Chairperson and the Vice-Chairperson are absent, the Board elects a chairperson from its ranks for the meeting.
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8.5
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Voting procedure of the Board
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8.5.1
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Decisions of the Board are taken by way of a majority of the members present who are entitled to vote.
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8.5.2
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Every member present who is entitled to vote has 1 (one) vote with regard to a motion which is brought to the vote.
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8.5.3
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If there is a tie in voting, the Chairperson has the casting vote.
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8.5.4
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Unless the Chairperson arranges to the contrary, voting takes place by way of secret ballot.
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8.6
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Vacancies on the Board
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8.6.1
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In addition to the termination of membership in the course of time, a member's membership of the TuksAlumni Board is terminated by -
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8.6.1.1
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a letter of resignation to the Board; or
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8.6.1.2
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a decision of the Board or the Executive in terms of paragraph 8.2.1.7 and 8.2.3.1 respectively;
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8.6.1.3
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vacating the office on the grounds of which membership was obtained.
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8.6.2
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Incidental vacancies of elected members are filled, under a decision of the Board, for the unexpired term of the member who occasioned the vacancy.
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8.6.3
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The vacancy of Head: Alumni Relations is filled in terms of paragraph 8.2.5.1.
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8.7
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Powers and responsibilities of the Board
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8.7.1
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The Board actively supports the Executive of the University in the identification and materialization of the University's strategic focuses regarding members of TuksAlumni and in terms of the provisions of this Constitution, in consultation with the University, to put into effect the objectives of TuksAlumni.
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8.7.2
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Without derogating from the general tenor of paragraph 8.7.1, the Board may, unless expressly prohibited therefrom under the provisions of this Constitution, legalize or confirm any decisions, steps or acts, undertake projects, lay down or amend rules and/or procedures and in general act or become involved in any act of whatever nature which contributes to the promotion or pursuance of the objectives of TuksAlumni..
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8.8
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Delegation of powers
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8.8.1
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The Board may delegate by way of Rules or specific instruction any obligation or power which has been allocated to it under this Constitution.
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8.8.2
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Any person or subcommittee to which duties and powers are transferred under the provisions of paragraph 8.8.1, may further delegate such duties and powers or have them executed through the mediation of another person: Provided that such person or subcommittee is at all times still accountable to the Board regarding the execution of such power or duty.
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