Students should inform Student Administration through their Supervisor/s, of their intention to submit the thesis/dissertation/mini-dissertation three months prior to submission. In order to access the required form, called the Notice of Submission, please request it from your supervisor.
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SUBMISSION DATES |
ALIGNS TO |
GRADUATION |
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1-30 April |
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September |
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1-31 August |
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April |
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MTh (mini-dissertation) submission requirements When you submit a mini-dissertation at the end of April and the degree requirements are met, the conferment of the degree will be during the Spring Graduation Ceremony (September). Similarly, if you submit at the end of August, the corresponding graduation will be during the Autumn Graduation Ceremony (April). Please refer to General Regulations G39 |
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MTh (dissertation) submission requirements When you submit a dissertation at the end of April and the degree requirements are met, the conferment of the degree will be during the Spring Graduation Ceremony (September). Similarly, if you submit at the end of August the corresponding graduation will be during the Autumn Graduation Ceremony (April). Please refer to General Regulations G39 |
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PhD (Thesis) submission requirements When you submit a thesis at the end of April and the degree requirements are met, the conferment of the degree will be during the Spring Graduation Ceremony (September). Similarly, if you submit at the end of August, the corresponding graduation will be in April. Please refer to General Regulations G50
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3months prior to student’s submission date
Dept nominate external examiners (through google form – indicate title, initial and surname of the examiner; name of the institution; contact number; email address; and short CV).
Postgraduate Committee approves the title and examiners
Once approved
Student admin check examiner’s availability
And provide the student’s submission date for the examiners to plan accordingly
Student submit to Supervisor for checks and approval
Supervisor submit to Student Admin for examination process to commence
Student Admin send to Dean for approval (Dean to confirm turnaround time)
Once approved
Student Admin send to the examiners (6 Weeks count starts)
Week 4, Student Admin send reminder to examiners
And update Dept if there will be any delays
Examiners submit the reports to Student Admin (weeks 7)
Student Admin send the examiner’s reports to the dept (HoD, Supervisor and Administrator)
Department liaise with the student to do corrections as per the examiner’s recommendation
Only narrative reports to be shared with the students for the correction
Please do not send the report forms and consolidated reports to students
Student to submit the final thesis/dissertation to supervisor/s for checking and approval
Dept submits a consolidated report to serve during PG Committee meeting for approval.
Comments to be included e.g. corrections made, draft article, etc.
Once approved
Student Admin advise the student to upload final electronic pdf copy onto UPSpace platform for graduation purposes (Bound copies no longer required)
Student to send proof of submission and
Completed and signed UPSpace form to Student Admin
This form is obtainable from the Faculty Administrative Office.
The form should be completed and signed by the student, supervisor and Faculty admin officer.
Make sure the "availability" option is ticked.
Once the above has been received by the student Admin
Student Admin capture the student’s results on the system
Approve and Award/graduate the student accordingly
Upload graduation letter/KO2 on the portal
Graduation dept takes over the graduation process
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