UP SRC PLAN OF ACTION 2022

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can  be measured and  achieved

Who is  

responsible for  the initiative

Date of when initiative will  be complete

Strengthening of  

student participation  in governance and SRC  communication with  the student body

Ensuring that the SRC  adequately communicates  with the student body 

Establishing relationships  with House Committees  of both Private and UP  Residences to increase  visibility and accessibility  of the SRC to the larger  student body. 

Feedback from the  Student Forum held  quarterly 

SRC President  

SRC Deputy  

President 

SRC Secretary 

SRC Deputy  

Secretary  

SRC Marketing,  Media &  

Communications SRC Societies 

SRC Residence  

Officers 

Ongoing throughout the  year 

#Bua Moithuti 

• Giving students a  

platform to voice  

their views on  

matters but above  

that create a  

solutions platform  

for those very  

same concerns  

and views. The  

programme will  

run minimum of  

once a semester 

• Regular policy  

forums where  

students engage  

to discuss policies  

and constitutions

Feedback from the  Student Forum held  quarterly 

SRC President  

SRC Deputy  

President  

SRC Secretary  

SRC Deputy  

Secretary  

SRC Marketing,  Media &  

Communications 

SRC  

Transformation  and Student  

Success  

SRC Residence  

Office  

SRC Academics  Office 

Each semester 

Fundraising to address  historical debt 

• Fundraising to  

assist financially  

disadvantaged  

students at UP  

Host events that  

will generate  

funds to the SRC 

Increase in number  of registered  

students that have  historical debt 

Entire SRC 

Ongoing throughout the  year 

to tackle historical  

debt 

SRC Relationship with  the entire UP student  body & greater  

external society.

• Exposing UP  

students, mainly  

initiatives aimed  

at giving  

historically  

disadvantaged  

students and  

marginalised  

bodies  

opportunities 

Regular visits to  

other campuses  

besides Hatfield &  

meetings with ECs

Feedback from the  Student Forum held  quarterly 

SRC President  

SRC Deputy  

President  

SRC Secretary  

SRC Deputy  

Secretary 

SRC Day Students  and External  

Campus Affairs  SRC Societies  

SRC RAG  

SRC Culture  

SRC Sports 

Ongoing throughout the  year

Student Wellness and  thriving

• Addressing  

gender and  

sexuality issues on  

campus. 

• Addressing  

Mental health of  

students on  

campus 

• Working closely  

with the UP Clinic  

to tackle health  

related matters  

• Working Closely  

with Career  

Services to ensure  

that students  

complete the  

ready for work  

programme, apply  

for job  

opportunities and  

prioritise  

empowering  

marginalised  

students 

students with  

disabilities,  

LGBTQIA+,  

disadvantaged  

students including 

Feedback from the  Student Forum held  quarterly 

SRC President  

SRC Treasurer 

SRC Facilities,  

Safety and  

Security  

SRC  

Transformation  and Student  

Success 

SRC Postgrad and  International  

Affairs  

SRC Societies 

Ongoing throughout the  year 

international  

students  

• Work closely with  the SRC Postgrad  

and International  

Affairs and  

relevant  

departments to  

tackle barriers  

and issues  

experienced by  

these students on  

campus  

Entrepreneur’s  

Day- The office  

will host an online  

entrepreneur’s  

day. The day will  

be directed at  

young businesses  

and students who  

are finding ground  

in the business  

world

Formulating Task  

Teams within the SRC  (Academic, finance,  residence,  

/accommodation and  social media) 

The purpose of  

this is specifically 

for the  

registration  

period to ensure  

that student  

queries are 

SRC Deputy  

President 

Ongoing, throughout the  year

adequately  

addressed. The  

teams will  

continue  

throughout the  

year

Benchmarking 

Collaboration with  

other institutions 

Engaging and  

building  

relationships with  

SRC’s from  

various  

institutions.

Collaborations with  SRC’s from other  institutions 

UP SRC 

Ongoing, throughout the  year. 

Office of the  

Presidency 

Administration 

The Office of the  

President will  

perform its duties  

as stipulated in  

Constitution of  

student  

governance 

section 22 and  

23(2).

Feedback from the  Student Forum held  Quarterly 

SRC President 

Ongoing throughout the  year

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can  be measured and  achieved

Who is  

responsible for  the initiative

Date of when initiative will  be complete

1. Office of the  

Presidency

Ensuring that I assist  

Madam President where  and when needed with  SRC responsibilities.  

Mutual accountability and  checking-in with the  

President and the Deputy  President.

Diary. 

Emails/computer/laptop. Phone calls/ zoom /  

Google meetings. 

In-person meetings.

Check in with SRC  members and do  task reviews. 

Work with the SRC  President. 

Assist the President  where and when  needed. 

Ensure that SRC  

member submit  

reports and attend  to cases.

SRC Deputy  

President.

Throughout the year.

2. Accountability 

Ensuring SRC members  are held accountable to  their POA’s and duties

Phone calls. 

Zoom meetings. 

Google Meetings. 

In-person meetings.

Follow up with SRC  members and their  POA’s frequently 

Check in with SRC  members and do  task reviews. 

Using Constitution  of Student  

Governance and 

SRC Deputy  

President 

Entire SRC  

Council.

Throughout the year.

Disciplinary  

Committee.

3. Amendment  

of the Code of  

Conduct

Review and amend the  SRC Code of Conduct.

Follow relevant procedure  in amending the SRC Code  of Conduct.

Work with SRC  

members to  

determine which  sections need to be  amended and  

follow the correct  procedures to make  amendments.

SRC Deputy  

President with  

the assistance of  all the other SRC  members. 

Constitutional  

Tribunal.

Throughout the year.

4. Reviewing of  

Constitutions  

of DSA  

Structures  

(Faculties, day  

houses,  

societies, key  

committees,  

etc)

Ensuring constitutions are  in line with the CSG

Co-operating with the  Constitutional Tribunal and  other faculty houses, key  committees, etc.

Work with the 

Constitutional  

Tribunal to amend  the CSG and ensure  all structures align  their Constitutions.

SRC Deputy  

President 

Constitutional  

Tribunal.

Throughout the year.

5. Policy work 

Reviewing and amending  or creating/establishing  new policies. regulations  or amending  

Constitutions.

Co-operating with the  necessary structures to  amend policies,  

regulations and/or  

Constitution/s.

Co-operating with  the necessary  

structures to amend  policies, regulation,  and frameworks.

SRC Deputy  

President, SRC  

Council,  

Constitutional  

Tribunal, and  

other structures.

Throughout the year.

6. Academic  

Barriers

1. Academic  

exclusions 

Students being  

excluded due to not  

having access to the  

required resources  

and assistance. 

2. Access to  

academic  

resources 

Students require access to  greater range of academic  resources outside the UP  scope. 

3. Communications  

between students  

and the  

university. 

Communications from UP  to the student body is  slow and unpredictable.

Laptop, cell phone and  data. 

Laptop, cell phone and  data. 

Sponsorship from  

academic subscription  holders. 

Collaboration from the UP  Executives, Deans and  Deputy Deans of Faculties  and HoD of departments. 

Setup area and additional  equipment required such  as tables, chairs, and  

gazebos. 

Mutual understanding and  communication between  the Vice-Principal of  

Academics, Deans of  

faculties, deputy deans of 

Check-in with SRC  members who are  assisting with this  matter. 

Faculty houses, sub houses, and  

societies. 

Reduced in the  

quantity of  

academic exclusion  related queries. 

Reduced in the  

number of appeals  on faculty and  

Senate level. 

Receiving reduced  fees on various of  academic  

subscriptions. 

The release of  

monthly letters  

forms the UP  

Executives,  

Faculties and HoD’s. Reduced queries  

from students  

complaining about 

SRC Deputy  

President 

SRC Academic  

officers 1 and 2 

SRC Academic  

Task Team 

SRC Deputy  

President 

SRC Treasurer 

SRC Academics  Officer 1 and 2 

SRC Deputy  

President 

SRC Academic  

Officers 1 and 2

First few weeks of first and  second semester. 

Throughout the year. 

Throughout the year. 

During the entire month of  February.

4. Helpdesk 

Some students require in person assistance due to  the lack of technological  resources. 

5. Lecture quality 

Online learning is a smoke  screen and results in  

decrease in the quality of  online earning.

teaching and learning and  HoD’s.

the extremely slow  turnaround time of  replies. 

The physical  

presences of the  

SRC at the gates to  assist students. 

Reduced complaints  from students  

stating the  

following: 

- Only PDF  

documents. 

- Limited  

number of  

resources  

available. 

- Limited  

guidance. 

- No lecture  

recordings. 

- No online  

recordings.

SRC Deputy  

President 

Entire SRC  

Council 

SRC Deputy  

President 

SRC Academic  

Officers 1 and 2

Throughout the year.

7. Financial  

Barriers

1. Registration Fees  and Historical  

debt 

Disadvantaged and most  vulnerable students 

Work alongside finance  department to identify  the bottle necks and  

limiting areas.

Collaborating with the  university, Private sector,  international sector, and  Alumni 

GoFundMe Platform to  allow fellow students and  the surrounding  

community

The number of  

students that were  able to register  

successfully.  

The amount of  

funds raised for  

registration and  

reduction in  

historical debt.

SRC Deputy  

President 

SRC President 

SRC Study  

Finance 

SRC Treasurer 

Entire Council,  

Faculty houses,  Sub houses and  societies.

Throughout the year.

8. Student  

Wellness  

Barriers

1. Student wellness  

Stress, anxiety,  

depression, suicide, and  suicide attempts are real.

Increasing the number of  resources available,  

meaning psychologists and  in-person consultations. Collaboration with the UP  Executives to allow more  funding available.

Faster turnaround  time. 

Less student  

queries received on  this matter. 

Less students failing  and leaving  

university

SRC Deputy  

President 

SRC  

Transformation  and Student  

Success 

SRC Residences  officers 1n and 2 SRC Academics  officers 1nad 2

Throughout the year

9. Student Life  

Barriers

1. Greater  

collaboration  

with the  

Department of  

Student Affairs.

In collaboration and  

discussion with the Vice  Principal of Student Life, 

Student structures  will inherently be  more effective and 

SRC President 

SRC Deputy  

President

End of first semester.

The DSA is short staffed  and overworked and  

struggling to serve the  various of student  

structures, which includes  the SRC, Faculty houses,  sub houses, societies, and  key committees. 

1. Establishment of  

sustainable  

relationships with  

SAPS and Security  

Services. 

Pick up on previous years  discussion with SAPS and  security services to ensure  the current development  and sustainable growth of  greater security presence  and action against crime  in and around campus.

Dr. Madiba and Dr.  

Jorisson. 

Obtain more staff to assist  on various of different  bottle neck points. 

Collaboration with the Vie  Principal of Student Life,  Prof Mosia, Dr Madiba, Dr  Jorrison, SAPS and  

security. 

Working alongside the  faculty houses, sub houses,  societies, key committees,  and special programmes. Constitutional Tribunal  assistance, collaboration,  and guidance.

productive, greater  communication,  

information sharing  and resource  

availability. 

Reduction in  

queries with  

regards to the DSA  limitations. 

Long term  

reduction in crime  and misconduct.  

Greater interaction  and communication  between security  services and SAPS. 

The establishment  of sub councils for  each of the SRC  

offices. 

Which are  

constitutionally  

bound, guided, and  supported.

SRC President 

SRC Deputy  

President 

SRC Facilities,  

Safety and  

Security 

SRC Deputy  

President

Throughout the year. 

During the constitutional  amendments period. 

Mid-year. 

First Quarter 

2. Establishment of  

Sub councils for  

each SRC office. 

Establishment of a sub  council for each of the  offices within the SRC. Assist in planning,  

organising, and executing  events and provide a  

platform for upcoming  leaders. 

3. Greater presence  and collaboration  

of UP and SRC  

Communication  

platforms 

The aim to increase  

interaction and  

relatability between the  UP-Student body.

Collaboration between  PDBY and TuksFM. 

Assistance and guidance to  get the UP SRC ClickUP  module up and running.

The distribution of  PDBY to student  

emails and ClickUP  pages. 

Getting TuksFM on  the UP Portal and  ClickUP. 

UP SRC page up and  running to share  

and distribute  

information to the  student body  

because not all  

students have  

access to, he UP  

SRC Instagram and  Facebook pages.

SRC Deputy  

President 

SRC Marketing,  Media, and  

Communications

10. UP Alumni  

and SRC  

Alumni  

Fundraising

1. Identifying and  

contacting  

previous SRC  

members and  

specific UP  

Alumni to 

Working alongside the DSA  to gain access to UP  

Alumni and Alumni SRC  members contact details  to contact them.

Using platforms  

such as GoFundMe  to monitor the  

amount of funds  

coming in or to use  a specific bank  

account into which 

SRC Deputy  

President 

Entire SRC

Mid-Year objective. 

End of the year objective.

contribute to  

fundraising.

the donations can  be paid into.

Campus Work

Accountability 

Providing

In order to have an SRC that is 

truly 

representative of the Student Body, the Students have to have access to the SRC. This will be done through an open door 

policy, whereby 

any student is 

able to access the Secretariat office, as the 

administrative 

head of the SRC,

1. Societies 

database. 

2. Data and 

cellular 

connectivity 

3. Telephone 

Feedback from the student body. 

Secretary General; 

Deputy Secretary 

General.

Throughout the year

platform directly 

to the SRC for the 

greater UP 

Student Body, all 

Student societies and clubs, and 

watchdog 

structures 

including PDBY or TuksFM. 

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Accountability of SRC  members through  student forum 

Planning and execution  of the quarterly student  forum which includes its  administrative  

responsibilities 

Zoom/google meet 

Feedback provided by  student populace and  SRC members 

SRC DSG head of  

initiative  

All relevant parties and  departments including  SRC members are  

expected to be in  

attendance.

Quarterly 

Administrative duties 

Ensuring the publishing  of reports as received  by the respective  

offices. Summary report  of each portfolio can be  given monthly but also  verbal reports during  meetings to ensure up to-date information  regarding each  

portfolio. 

Telephone and  

computer

Social media coverage 

SRC SG  

SRC DSG 

Marketing and social  media office 

Last week of every  

quarter for reports to  be complied and  

published 

Co-ordinate the day today management of SRC operations and 

activities in an effective and efficient manner as 

Keeping accountability  within the council in  their respective tasks  and duties

SRC SG  

SRC DSG

Duration of the entire  term 

stated in Section  

23(4)(a) of CSG

Efficient and effective minute taking of all (1)  SRC meetings;  

(2) SRC Executive  

Committee meetings as  well as (3) any other  meeting that  

sufficiently merits a  need for such as stated  in Section 23(4)(b) part  1 of CSG

Maintaining the agenda  template in accordance  with inter alia meeting  procedure document. As per the CSG dictates,  that in absentia of the  SG, the DSG shall make  sure all meeting  

minutes are taken and  published at the  

required deadline. This  includes working hand  in glove to assist the SG  in the said duties even  in his presence.

2019 SRC document 

Feedback and  engagement from SRC  members 

SRC SG 

SRC DSG  

Marketing and  

communications officer 

Minutes to be taken at  every official SRC  

meeting, submitted for  reviews after 48 hours  and published before  the window period of 5  working days (double  check everything)

Assisting the office of  the Secretary

Ensuring that the office  of the secretariat is  

functional and kept up  to date. If needs be, do  a weekly review and  provide assistance to  duties executed from  the office.

Feedback from the  office of the secretariat

SRC SG 

SRC DSG

Duration of term

Efficient and effective distribution of any  

applicable  

administrative  

documentation to the  student Populace (i.e.  minutes etc.) Section  

23(4)(b) part 2. This  includes the  

communication of  

relevant SRC decision  making with the  

student populace.

Uploading thereof on  relevant UP/SRC social  media platforms.

IT assistance 

SRC SG 

• SRC DSG 

• SRC Marketing &  

communications office

Duration of term

A heightened, 

accessible, visible &  proactive SRC.  

Permanent SRC tab 

Revisiting and  

strategizing of office  hours. should include  physically being  

present on the ground  engaging with students 

Looking at the current  COVID-19 context, the  majority of the day-to day functionality will  

have to go virtual. The  proposal of virtual  

student consultations.  SRC members could be  stationed outside  

residences/  

Accommodations to  physically engage with  students

Click Up  

Zoom/google meets

Feedback from student  populace and SRC  members to ensure  effectiveness of  initiative 

All SRC members 

Duration 

Ensuring discipline with SRC Ordinary meetings,  apologies, agenda  

points and other  

matters arising

2019 SRC Meeting  

procedure

SRC President  

SRC Deputy President  SRC SG 

SRC DSG

Duration of term 

Mental awareness 

Release posters with  regards to the  

importance of mental  health, engage with  students virtually

SRC DSG 

SRC Marketing and  

communications officer  SRC Transformation  office 

Release of poster on  social media twice  

every month,  

awareness on mental  health 

Virtual engagement via  google meets / zoom t,  1 per semester 

A monthly pad drive 

A drive to assist  

disadvantaged  

students.

Feedback from the  

office of RAG and  

associated beneficiaries

SRC DSG 

SRC RAG office

Monthly/quarterly until  end of term

SRC governance in UPO  crash course

The participation and  advise of all the  

relevant departments  and stakeholders 

Feedback form first  

year s\tudents 

SRC SG 

SRC DSG 

Revision and revisiting  of university policies 1) TuksRes placement  policy 

2) Code of Conduct 

3) UP CSG

SRC DP 

SRC SG 

SRC DSG 

Statistical report 

A collection of data  

from various student  structures to report on  issues such as student  debt, mental health,  GBV and legal services  cases to help SRC deal  with these issues  

effectively 

Feedback from various  student organisations in  the institution through  their Secretaries 

SRC SG  

SRC DSG 

Monthly/quarterly until  end of term 

Implementation of  

gender officers in  

residences/ 

accommodations 

SRC to work hand in  hand with house  

committees to  

introduce gender  

officer to be able to  effectively deal with  issues students face  such as GBV. Such  

reports to be brought  to SRC secretary office  to be dealt with 

Feedback from house  committee secretary  and gender officer 

SRC DSG  

SRC Transformation  office  

SRC Residence officers 

Monthly until end of  term 

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Fundraising 

Approaching companies for food, laptops, data, clothing, toiletries, 

bursaries, etc.

Airtime/Data, Car and petrol.

Signed agreement 

between company and the University of 

Pretoria.

Treasurer, DSA, 

DIA.

Ongoing

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

To get security at park  and festival conjunction (Rissik train station)

We aim to have the patrol security that cover aroundHatfield to also cover the Rissik train station next to Festival Edge as it is one  of the crime hotspots.  

This will be done from 18:00

A securitycar or guard. 

It will be measured by checking if the is a 

visible security guard at these spots,which the office of facilities, safety  andsecurity will be 

monitoring. This will be  achieved by  

collaborating with  

Department of 

Safety and security and  CID, TMPD 

and 

SAPS.

FSS and Dept of 

Security andsafety

To get this done by second week of March 2022.

To get install an 

apollo lightopposite 

PRASA 

Rissik station

We aim to get an apollo light installed at the  park opposite Rissik 

station,sinceit is very dark on that corner and  itis a crime hotspot.

Funds toget the apollo light.

The success ofthis  

will be measuredby 

whether the apollois  presentor not. 

This goalwill be 

achievedby working 

with the departmentnt  of Facilitiesand The city  of Tshwane.

FSS and The Dept. of Facilities.

To get this done bythe beginning of June 2022  asexams will be 

starting.

Have security at  

Hillcrest Res Campus 

Have at least one  

security at the robot  instead of all Security  members being at the  entrance. 

A security guard 

The success will be  

measured by  

monitoring if a Security  guard is present by the  robot

FSS and Dept. of Safety  and Security 

Second week of March  2022

Mental Health 

Campaigns

Increase the awareness  about Mental Health  and not just during 

exams or Mental Health  Months. 

In collaboration with  the University’s Student  Health Services as they  have flyers and immune  boosters and other  

campaign materials. 

The success of this will be measured by 

checking the total 

number of campaigns  held in these years are compared to previous years as we aim to 

increase the awareness.

FSS and Dept. of  

Student Health  

Services. 

Quarterly, differ will  differ

Extend Library Hours 

We aim to extend 

library hours 

for the 

computer 

site by 3hrs 

to be until 

00:00 during 

the year and 

then to open 

24 hrs during 

exam period 

since not 

everyone 

have laptop 

or computer 

and stable 

wifi.

The UP Library Service. 

This will be achieved by working in 

collaboration with the  UP library services and  the Dept of Facilities. 

The success of this 

initiative will be 

measured by checking if  indeed are the hours extended during 

mentioned periods.

FSS, Dept of Facilities and Library Services

To get this done by 

second week of March 2022 for until 00:00 and then from 30th of May 2022 for June exams and then again 2nd of November forNovem ber exams.

Quarterly 

Safety andSecurity 

campaign

We aim to 

have more campaign to bring awareness to 

students about the 

services offered by the  office of Facilities,

We will 

need sound system and  flyers

This will 

be achieved by  

organizin g the venue  anddate for the mass gathering.

FSS and Dept. of  

Security and Facilties. 

Dates will differ since it is quarterly. 

Safety and Security and also to get the concerns from the studentbody.

The success ofthis 

initiative will be 

monitors by my fellow council members.

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Canva pro: 

Canva pro is an editing  app that will assist in  making posters.

R2000

Yearly photos 

This is the photo’s that  the current SRC takes  yearly. It consists of  individual photos and a  group photo.

R3500 

Training room 1-7

Booking the  photographer.

Marketing, media and  communications.

8-9 April 2022

End year Gala dinners for SRC 

This is just a semester  gala for the SRC that will  assist in uniting the SRC.

R2000 

Organising the gala  dinner – food, venue  etc.

MMC 

1-10 November 2022

Gifts for management as part  of marketing’s

Cultivates good  relationship with  management and good  for PR.

R2000 

Finding suppliers who  are willing to provide  small gifts such as  pens, 

MMC 

End of semesters. June  and Nov.

1. Mental awareness  

Monday &  

Motivational Monday 

2. Fruitful Fridays 

3. Get to know the SRC  

(using our page for  

information but also  

using our page to get 

This is a initiative to assist  and uplift students and  also increase the visibility  of the SRC in allowing  students to know that we  are there for them.

Data 

Planning & creating  content for these  initiatives. 

MMC 

Weekly: 

Monday and Friday.

people to know the  

SRC portfolios well)

1. Work closely with  

PDBY, Tuksfm, and the  

university of Pretoria  

marketing team. 

Strengthen marketing  and public relations with  the internal structures in  UP.

Meetings and liaising  with these internal  structures. 

MMC 

TBA

SOCIAL MEDIA CAMPAIGNS: 

1. GBV, Pad  

drive and  

work hand in  

hand with  

management.  

2. Student  

injustices. Eg.  

34 mil paid by  

Uni to city of  

Tshwane and  

unable to  

assist  

students with  

registration. 

3. Fund raising  

for students  

and making  

campaigns at  

least 3 times a  

year. 

Uplifting students 

TBA 

Planning content and  campaign tactics

MMC 

TBA

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Attempt to speak to financial 

aid/department 

regarding registration

To try speaking to 

financial aid including the Finance 

Department to combine  the registration fee 

including the tuition feestogether as well as financial arrangements so students are able to register

Student Accounts and Financial Aid 

Assistance with 

information.

The number of 

registered students 

whose fees were  

combined. And the 

number of students  who were able to make arrangements. 

SRC President and 

StudyFinance Officer.

End of Registration  

P eriod

Assisting 

funded/approved 

NSFAS students with registration

Assisting NSFAS 

approved 

students/applications  which are still being processed with 

communication from the University Finance Department to the 

students. 

Student Accounts and Financial Aid assistance with information.

Registered students and effective 

communication 

between the Student  Service Centres and 

Study Finance  

O fficer.

Finance office(SSC) and Study 

finance officer

End of registration 

period

Financial Aid opportunity 

Assisting students with financial aid applications and ensuring that they are completed accurately. 

Assuring that the proper  documents are uploaded  correctly

Effective Communication  with the financial aid  office,continuously  

asking and collaborating. 

By successful/verified applications confirmed by  the SSC and financial aid  and students who applied getting responses from  the financial aid regardingloans and bursaries

Study Finance Officer and SRC President 

Yearly

Bursary opportunities 

Follow up on as many companies as possible  and bursary pages and  

the one’s they advertised  double check on them  whether they are true or  not on the official  

company’s website then advertise them or 

recommend them to students who need 

funding, so they 

apply

Bursary 

opportunities and 

businesses to approach

The responses 

received from Companies  and Bursaries successfully  obtained by Students  through SRC Adverts

Study finance 

and MMC

Yearly

Fundraising for 

textbooks/historical debts

Seeking sponsors from companies to sponsor students’ 

debts 

Delicious finger foods 

being sold on campus or events 

Holding events such as a month’s 

celebrations towards a holiday e.g., valentine’s day meet up with entrance fee

Partnership list. Sponsorship Letters. Partnership with event managers/companies Communication with the DSA. 

Set ups for the events. Social media platforms

Sponsor received (letters) for Study Aid Fund 

Profits made on the food sold 

Profits made onthe 

events heldincluding attendance.

SRC studyfinance, MMC, RAG 

and STUKUand 

Treasurer 

Participation 

from all SRCmembers

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Creation of 

Postgraduate 

Student Affairs 

Sub-council

This Sub-council will handle everything 

Postgraduate related. The Sub-council will be  the 1st point of 

reference to all issues regarding Postgraduate Students e.g. module registration, 

dissertation problems,  Postgrad forums and  meetings

The sub council will 

comprise of 

representatives from Faculty Houses and 

Residences, preferably postgraduates.  

Its aim is to increase Postgraduate 

Representation.

Success will be 

measured by the 

turnaround time of 

student assistance

Postgraduate 

International Student Affairs, SRC Residences,  SRC Academics

March 2022

Creation of an 

International Student Affairs Sub-council

This Sub-council will handle everything 

International Students  face. The Sub-council will be the 1st point of reference to all issues regarding international students. This Sub 

council will help with issues of VISA 

applications, 

registration, residences, medicalaid etc. 

The sub council will 

comprise of 

representative that are international Students from Faculty houses and Residences.  

Its aim is to Increase International Student Representation.

Success will be 

measured by the 

percentage helped by the Sub-council

Postgraduate 

International Student Affairs, SRC Residences,  SRC Academics

March 2022

International 

Student 

Mentorship Program

Creation of a Branch of Stars mentorship that  provides for mentoring 

of 1st years and that are international by other international students (preferably from the Same country) 

The aim is to decrease academic exclusion of international Students and help them 

assimilate into a new environment.

Decrease in 

International students’ Academic exclusion, Increase in participation  in student culture by  international students

Success of the events and increased 

participation from both  local and international  Students. 

Postgraduate and 

International Student Affairs, Stars 

Mentorship. 

On-going

Inclusive UP 

(You are not alone 

initiative)

Hold events quarterly that celebrate and 

diversity embraces 

multinationalism. 

Funding for Venue, 

decoration and food & beverages.

Success of the events and increased 

participation from both  local and international  Students. 

Postgraduate and 

International Student Affairs, Student  

Culture, Sport and  

RAG. ISD. 

TBC

Postgraduate 

faculties 

Open Day

A platform where final year students discover  more about the 

postgraduate degree that they want to 

venture into. Get an opportunity to chat 

with academics, learn more about research areas and more. 

Funding for Venue, 

decoration and food &  beverages. 

Success will be 

measured by 

attendance and 

participation.

Postgraduate and  

International Student  Affairs, SRC Academics, [email protected], Department of Research and 

Innovation.

TBC

RE-Focus 

Initiative

An initiative that seeks to refocus the attention of Students to include Postgraduate students.  This includes events on campus. 

Seminars that take 

place online to look at the well-being of 

Postgraduates.

Funding for Venue, 

decoration and food & beverages

Success will be 

measured by 

attendance and 

participation.

Postgraduate and  

International Student  Affairs, SRC Culture  

etc, [email protected], 

Department of  

Research and 

Innovation. 

Ongoing 

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Social inspection at UP  accredited private 

residences

Data will be collected through students about their day-to-day 

experience in the 

private accommodation they live in. 

The research gathered will then be presented to the accreditation 

committee.

1.2022 Accredited 

Private Accommodation  list 

2.Data to create Google  forms

Makes it easier for 1st Year students to make  informed decisions  

when choosing 

residences. 

Accredited private 

Accommodations will  also keep their  

standards up to par.

Day Students and  

External Campus Affairs  and Residence Officers  1 and 2

June 2022

Create a platform that provides more  

information on matters surrounding the 

LGBTQIA+ community and mental health.

Have Instagram lives and host online and  face-to-face workshops on campuses regarding matters surrounding  the LGBTQIA+ 

community and mental  health.

1.Equipment 

(Mic and 

Speakers) 

2.Sanitizers 

3.Transport

Students will be familiar  with different terms to  use to avoid offence  towards fellow students of the LGBTQIA+ 

community, bringing  more knowledge that will promote inclusivity. Raising awareness on the importance of 

mental health.

1.Day Students and  

External Campus Affairs 2. Media, Marketing &  Communications,  

3. Centre for  

Sexualities, Aids and Gender 

4. Student Counselling  Unit

Ongoing

Access to transport for  events

Provide transportation  to students from  

Groenkloof, Prinshof, 

Mamelodi and  

Ondersterpoort  

campuses so they can  be able to attend  

events taking place at  LC.

Buses (will be  

dependent on how  

many students are  

attending the event).

Office of Day Student and External Campus Affairs 

2.Office of Facilities, Safety and Security 

3.Susan Adendorff 

4.Faculty houses

Ongoing

SRC office or desks in Groenkloof, Mamelodi, Ondersterpoort, and Prinshof campuses

The SRC will have 

offices in these four 

campuses. 

SRC members will take turns on a weekly basis  doing rotations around these four campuses to ensure that issues that  are faced in these 

campuses are dealt 

with.

1.Transportation 

2.Masks, Sanitizers, 

Thermometer 

3. Stationery

Easier accessibility of  the SRC services these four campuses. 

Students will become  familiar with the SRC structure which enables  an easy flow of 

communication 

between students 

and the SRC.

1.All SRC members 

2.Art students to 

volunteer to paint the SRC logos

May 2022

Host an end-of - 

year gala dinner 

event. 

Host a gala dinner 

where students from all campuses come to do a meet and dine 

together. 

Tickets will be sold for  this event and the  

funds raised will go  

towards buying food  packages for Day 

students and 

contributing to the 

study finance.

1.Finances 

2.Venue 

3.Decor, tables, cutlery,  crockery, chairs, Covid 19 safety measures, 

DJ, food 

4.Transport

This gala dinner will  allow students from 

different campuses to engage with each other.  Put light to the fact that  even if there are 

different campuses, UP  is not an island.

Office of Day Student and External Campus Affairs 

2.Faculty Houses 

3.Office of Treasurer 4. Office of MMC 

5. Susan Adendorff

14 September 2022

Initiative 

Description of Initiative 

Resources needed 

How your  

success/goals can be  measured and  

achieved 

Who is responsible for  the initiative 

Date of when initiative  will be complete

Online platform for  societal functions

Establish an online  

platform where  

societies can hold their  functions and events.

Artificial Intelligence  Student Society

This will be achieved by  encouraging societies  to hold online  

functions. The  

effectiveness of this will  be the measure of how  successful this initiative  was.

Societies Officer 

End of first quarter

Offices for top societies 

In previous years top  societies had offices,  the initiative is to work  on getting the offices back.

Liaison with SRC  

facilities office.

The success of this  

initiative will be  

measured through  

success of application  to get back the offices.

Societies 

End of first semester.

Conduct training for  online registration 

Digitalisation of societal  functions

Office of the treasurer  and societies

The success of this  

initiative will be  

measured by the  

number of societies  who successfully  

registered 

Soceities 

Mid-April 2022

Initiative 

Description of  Initiative 

Resources  

needed

Tasks/Actions 

How your  

success/goals can be  measured and  

achieved 

Who is responsible  for the initiative 

Date of when initiative  will be complete

Creation of an 

invigorated 

Institutional culture through a 

transformed 

university space, its policies, and 

structures. 

Address inequalities  in the university and  create opportunities for advancement 

whilst prioritising academic success.

•Encouraging and  

supporting students  academically to  

maximise student  

success.  

•Addressing Gender based violence  

through self-defence  classes and seminars. •Addressing the needs  and raising awareness  on LGBTQIA+  

community. 

• Addressing the  

needs and raising  

awareness on the  

disabled. 

• Increasing inclusivity  of the University and  Res space to all  

students. 

• Mental awareness. • Physical illness  

awareness.

•Transportation •Data for the co ordination of all  programs.  

•PPE: Sanitiser  and thermometer  for all programs. •Venue booking  for all programs. •Printing credits  and creation of  relevant media 

•Rainbow colours  cloth and colour  bombs for colour  run.  

•Trainer and  pepper sprays for self-defence 

classes. 

•Refreshments  

for the hike and  colour run.

• #SaveTheSemester Giving out stationery  and refreshments  

during the end of  

every quarter.  

• Satisfaction survey  on Res food.  

• Clothing and Toiletry  Drive for students  

from disadvantaged  backgrounds 

• Establishment of a  Transformation sub council 

• Improving res  

policies to create a  healthy res culture in  collaboration with the  President and  

Residence officer. 

• LQBTQI+ and mental  health colour run  

Hike against GBV. 

• Collaboration with  Safety &Facilities 

•Achievement of a  more conductive and  inclusive university  environment which  prioritises all  

marginalised bodies. •A university space  that advocates for  

students’ physical and  mental health issues.  •Realisation of a more  inclusive Res culture  to all students.  

•Establishment of a  transformation sub council by uniting all  transformation  

officers.  

•Address the issues of  hunger and the lack of  psychological support  

during exams which  prevents students  

from excelling thus, 

SRC Transformation  and Student  Success Officer

#SaveTheSemester  

every quarter.  

Clothing and Pad drive  will take place before  the end of the third quarter.  

Sub-council to be  established by the end  of the first quarter.  

All other initiatives to be  completed by  December.

• Fundraising for more  students to

Office on self-defence  classes and  

distributing pepper  sprays. 

• Collaborations with  the UP& OUT society  and the CSA&G. 

• Collaborations with  the disability unit and  BOLD society/  

structure.

hinders student  

success.  

•Students having  

access to all necessary  support facilities  

throughout the year to  assist in making their  academic year more  comfortable.

Initiative 

Description ofInitiative 

Resources needed 

How your 

success/goals canbe  

measured and 

achieved

Who is responsiblefor  the initiative

Date of when initiative  will be complete

“Help onestudent get  to the university 

initiative”

This is an initiative to 

help matric students 

apply in varsity. We 

will set arrangements with the schools on 

assisting matric 

learners with FREE  

online applications in 

universities and 

applying 

for NSFAS.

Access to data 

• By addressing 

the issue offree 

education for all. 

• By the number  

of learners 

assisted in this 

process

Office of RAG 

May till November

“Adoptone 

school”

This initiative is about getting the most 

disadvantagedschool  aroundPretoria to assist  with school warm wear  and school shoes. We will  even organize a career  day for the school.

• School Shoes 

• School warm 

wear 

• Transport 

• Refreshments

• By addressing 

issues of 

poverty

Office of RAG 

May

EssentialToiletry packs 

UP RAG stands out for reaching out and give. With this initiative we want to reach out and give students essential toiletry packs.As  we know that Charity begins at home, so we  want to reach out and give  to University of Pretoria struggling students. This initiative will take place twice a year and once each in the beginning of the semester.

• Toothbrushes 

• Toothpastes 

• Soap 

• Moisturises 

• Sanitary Pads 

• Face Cloth 

• Roll on 

• Brown Bags 

• Transport

• Promoting the 

importanceof 

hygiene

Office of RAG 

July and August 2022

We WALK 

smart mobility aids 

project

We are taking this initiative to look for  sponsorsto donate atleast  20 mobility aids to the disability unit of the university.

• Refreshments 

• Gifts for the 

guests

• Spreading the 

spirit of 

inclusivity 

• By the 

number ofaids 

donated

Office of RAG 

May- December

Food Drive

Collection and distribution of food parcels to the students in need within the University.

• Food parcels 

Measured through the number of students we assist. The fact that we assisted students and distributed the aforementioned 

items, is a success

Office of RAG& 

SNAPP

March till December

Initiative 

Description of Initiative 

Resources needed 

How your success/goals  can be measured and  achieved 

Who is responsible for the  initiative 

Date of when initiative  will be complete

Dignity Project 

This project will be a 

joint project between  the 3 key committees’ Ex-Officios, in order to addressissues of Student 

hunger and 

access to sanitary 

products. 

We will also be working with SNAPP for more effective and efficient methods that 

will, tackle issues of 

student hunger. 

Storage facility for non perishables and sanitary Items. 

Platform to market 

project, both within SRC Social Media pages and Otherwise. 

Funding to 

promote/market via 

social media 

Possible on campus 

venue for a mobilisation station once/semester. 

List of funding received,  records detailing the 

donations of non 

perishable foods, and  sanitary projects. 

• Separate record of 

distribution, including  Student Details, to put  into contact with SNAPP.

SRC Student 

Sports 

SRC Student 

Culture 

SRC RAG

Year long

Right to Play 

A collaborative project between the Student  Sport SRC Ex-officio 

and the SRC Office of transformation. 

Many Students who are interested in playing for various TuksSport 

clubs, however are 

unable to participate due to the fee that TuksSport Clubs charge. 

Through fundraising, we

Funding to subsidise 

fees 

Funding and Resource for Marketing

Number of students 

who register for 

TuksSport Clubs 

through this project

SRC Sport, SRC TSS 

Depending on when TuksSport clubs begin  to 

open. Project will be marketed once 

registration period  

opens per sporting  

club.