Department of Library Services Newsletter - Issue 2 - 2019

01 May 2019
This newsletter is intended to convey the events and news of the Department of Library Services. Enquiries can be directed to Mrs Elsabé Olivier (email: [email protected])

News and Events

UP Libraries steps into future as it ‘employs’ robot to help students
From left to right: Prof Tawana Kupe, UP Vice-Chancellor & Principal and Libby

In keeping with the University of Pretoria’s focus on evolving in line with the fourth industrial revolution, UP’s Department of Library Services

In keeping with the University of Pretoria’s focus on evolving in line with the fourth industrial revolution, UP’s Department of Library Services has ‘employed’ the first client service robot known to be in use in any university library in Africa. ‘Libby’, as she’s called, weighs in at 19 kilograms and is 90 centimetres tall – a height tall enough to interact with visitors in wheelchairs. 

Libby started ‘work’ at UP’s Merensky Library on the Hatfield Campus on Tuesday 28 May. She has an array of over 60 sensors, cameras and software integrations that enable her to receive and process various commands and requests. She boasts a tablet integrated on her chest area for manual input. Her brain is connected to Watson, IBM’s question-answering computer system, which processes queries directed at Libby. She runs off Android-based software, which opens up opportunities for the Department of Library Services to develop new and exciting client-facing applications. Libby, however, is not all work and no play: She will even dance for you, play music, and enjoys a light pat on the head.

“Libby is originally from China and is officially a new library employee,” says Isak van der Walt, manager of the Department of Library Services’ creative laboratory, MakerSpace. “Libby is not a threat to anyone’s job; she’s merely part of the library’s innovative progress. For now, she only speaks English, but my team and I will be sure to incorporate two more languages as time goes by. This dedicated service robot will only perform general, mundane, repetitive tasks that staff perform around the library, thereby releasing them to perform more advanced and specialised services. The library sees the use of robotics as an added benefit that augments and enhances its service portfolio.” 

UP Vice-Chancellor and Principal Professor Tawana Kupe, who met Libby during a special preview “meet-and-greet with the VC” on Monday, says, “Taking our library into the 21st century also keeps the University at the cutting edge of research, teaching and learning, and that is where we ought to be. New technology has now enhanced the quality of research and learning. This innovative progress helps ensure that when we say UP is at the cutting edge of knowledge, we actually mean it.” 

Libby is connected to the online cloud via wi-fi, which enables her to send information back and forth so she can answer queries or process data from the surveys she is able to carry out.

Van der Walt says Libby will interact with clients by providing guidance, answering questions, conducting surveys, and is even capable of displaying marketing videos. The Department funded Libby, in partnership with a reputable Johannesburg-based company that assembled and shipped her domestically. 

UP and its Merensky 2 Library are the first university and university library in Africa to make use of a dedicated client-facing robot. “The library, as part of its journey to be a true 21stcentury library, prides itself on redefining academic librarianship by immersing itself in some of the latest tools and technologies,” says Elsabé Olivier, Assistant Director for Marketing and Quality Assurance at the Department of Library Services. “Part of the redefining involves re-evaluating how services are being rendered, and how to make use of some of the latest technologies.” 

Van der Walt says the library evaluated the client-facing environment in search of ways of optimising and adopting new technologies to enhance access and availability. “We then saw the opportunity to investigate the use of a service robot to complement the existing set of services and add a new and refreshed dimension to our client experience.” 

As part of the investigation into the available hardware in the market, the library also formed focus groups with students on what they would like to see or experience in interactions with a robot. An internal team of staff has also been identified to oversee Libby’s daily operations.

Click here to watch a video of Libby interacting with students and UP Vice Chancellor and Principal Professor Tawana Kupe.

DLS Groenkloof Library that keeps popping up!
Donation of valuable resources to the Jotello F. Soga library
The riveting relevance of libraries today
Marketing students experience the value of access to information
Museums and Makerspace: 3-D scanning collaboration
Library exhibition of Go Green 2018 Project, 28 January to 8 February 2019
Research Commons Training Triumph
The Delmas Treason Trial Collection
Celebrating World Book Day with a book launch!
Makerspace 3D Printing continues to grow in application across disciplines for enhanced Teaching and Learning
The Learning Centre pioneer of the new AIM (Academic Information Management) library module
Driving New Avenues of Research with CAD and 3D Printing in collaboration with the Department of Veterinary Science
Facilitating Research Outputs with Advanced 3D Scanning
Literature search workshops hosted by the Research Commons
Teaching and Learning Roadmap
Newly launched Future Africa facilities


FabLearn Conference 2019: New York City
Academic Library Planning and Revitalization Institute Conference and Workshop and visits to US libraries


University of Zambia Library visited the Merensky 2 Library
CVO School Zoutpansberg visitied the Merensky 2 Library

Staff News

DLS Staff Birthdays: May - August