Reservations, orders and payment

• Reservations are done through the event application form and must be received at least 21 days prior to the proposed date of the planned event.
• Ordering of specimens need to be made from the Lab Manager, at least 30 days prior to the event to determine availability.
• The supply of specimens is dependent on the sourcing of suitable bodies and cannot be guaranteed.
• In the event of the cancellation of a booking or specimens the following will apply:
  • 100% of full account is payable if cancellation is done 72 hours before commencement.
  • 75% cancellation fee when cancelling 5 days or less, prior to booking.
  • 50% cancellation fee, when cancelling 10 days or less, prior to booking.

Deposit

The Faculty of Health Sciences will require an official purchase order number and the account must be paid seven (7) days prior to the event.

Banking details:

Bank: Absa Bank Limited

Account name: University of Pretoria

Branch Code: 632005

Type of Account: Cheque Account

Account No: 40 9208 8040

Swift code: ABSAZAJJ

Invoice:

The final invoice might differ from the Pro-Forma Invoice/Quotation.

Additional charges:

All additional charges during the event will be debited to your account and should be settled the day after the final invoice has been sent.

Lab rules:

• No eating or drinking allowed inside the Lab
• Relevant PPE is to be worn
• No furniture or equipment may be removed from the Lab area or moved from other departments within the building without the express permission of the Lab Manager.
• The Lab facilitates a maximum of 25 people. Due to Occupational Health and Safety risks, we cannot accommodate any more people. This includes sponsors.
• Setup/breakdown times are to be arranged in advance with the Lab Manager and equipment and instrument sets must to be removed after the event
• Programme times must be adhere to avoid penalty charges.
• No consumables, PPE, instruments or equipment will be supplied by the Lab.
• A basic first aid kit is available on site.

Access to the campus and parking:

• A list of attendees must be received by e-mail at least 7 working days before the event to arrange access to the premises and to secure parking. A maximum of 10 vehicles are allowed on campus during the week and 30 over weekends.
• Please do not obstruct lift doors while delivering equipment or consumables this may damage the time delay on the system.
• No loitering on other levels/buildings or in other departments