On the day of Graduation

 

♦ FINALIST LETTER

  • All students who comply with all the requirements for the qualification will be sent an SMS confirming their finalist status and one of the following finalist letters, namely either K02 should be downloaded from the UP Portal ˃Self Service.
  • Access www.up.ac.za and select the “My UP Login” link to log onto the UP Portal with your UserID and password.
  • Click on the tile titled “Academic Information
  • Select “Graduation Information"
  • Go to “Communications” and click on “details”
  • Click on “View” [K02] and download the letter appearing on your portal

You are kindly requested to verify your personal details and degree information on your student portal. Please carefully check this information for correctness as this will appear on your certificate/diploma/degree and email any corrections to [email protected]

If you will not attend the graduation ceremony, your certificate/diploma/degree will be kept in safekeeping at: Graduation office [Administration building, building no 5 on the campus map], 2nd floor Room 2-31.

 Verification/corrections/special requests need to be done as follows:

  • Access www.up.ac.za and select the “My UP Login” link to log onto the UP Portal with your UserID and password.
  • Click on the tile titled “Academic Information
  • Select “Graduation Information
  • Click on "Indicate your request for graduation"

Students are advised to contact their Faculty if they have not received an SMS and/or the finalist letter does not appear on ˃Self Service.

Click here for Faculty contact details.

No corrections will be accepted after the date mentioned in your finalist letter.

NB: If you change your cellular number after the date mentioned in your finalist letter, you will not receive an SMS.

♦ PRESENTATION CARD

  • Candidates/graduates are requested to show their finalist letter/ID/passport when collecting their presentation card 60 minutes prior to the commencement of the proceedings at the place as indicated in their finalist letter.
  • Candidates/graduates are requested to be seated not later than 30 minutes prior to the commencement of the proceedings.

  • Staff members of the University of Pretoria will direct candidates/graduates to the entrance where personnel of the University of Pretoria (dressed in black and white with name tags) will take candidates/graduates to their seats.

♦ GUESTS

Access tickets for guests

Only four (4) guests for candidates/graduates and six (6) guests for doctoral candidates are invited to attend the ceremony. Guests are requested to take their seats at least 20 minutes prior to the commencement of the proceedings. Children younger than six years are not allowed.

Please take note of the following:

  • The right of admission is reserved at all graduation ceremonies of the University of Pretoria.

  • All students and/or their guests must comply with the applicable rules governing the graduation ceremony at the University of Pretoria.

  • All students and/or their guests must comply with the instructions of the Co-ordinator of the graduation ceremony.

Disabled candidates/graduates/guests

  • Disabled candidates/graduates should please contact their Faculty for special arrangements.
  • Guests who are disabled or frail will be accompanied by staff of the University of Pretoria (dressed in blue gowns) to special seats reserved for disabled and/or frail guests.

 

♦ PROTOCOL AND PROCEDURE

Before the official ceremony/proceedings commence:

  • All UP staff will be wearing black and white with name tags for easy identification in case any information or assistance is required.
  • In case of a medical emergency, a paramedic will be available.
  • No vuvuzelas, whistles, or any other instruments will be allowed during the ceremony. All attendants’ cooperation in this regard is appreciated. Should any of the mentioned instruments be used, it will, unfortunately, be removed.
  • The clapping of hands is the only form of acknowledgment recommended.
  • No food or drink will be allowed in the hall.
  • All are requested to switch off cell phones and not to move around in the hall to take photographs or video recordings during the ceremony.
  • Please take note that it is not allowed to take selfies on stage.
  • The photographers will be available in Hall 3A. Candidates are welcome to have additional photos taken after the ceremony. The official photographer will take the photos during the ceremony and these can be ordered from them afterwards.
  • In case of an emergency, attendants will be requested to leave the hall in an orderly way. All side doors will be opened to facilitate a speedy exit.
  • Attendants are requested not to leave the hall before the completion of the graduation ceremony.
  • Attendants are cordially requested to stand while the academic procession enters the hall and leaves after the completion of the proceedings.

Procedure during the graduation ceremony:

Candidates/Graduates:

The procedure commences when the candidate/graduate takes position next to the Dean or representative and hands over the presentation card. The Dean or representative reads the name of the candidate/graduate. Should the candidate/graduate be awarded a prize or medal or obtains the certificate/diploma/degree with distinction, the information will appear on the presentation card and is read by the Dean or representative. Thereafter the candidate/graduate walks over to the Chancellor or representative who congratulates him/her and only graduates are then capped with the academic cap. Thereafter the candidate/graduate, already wearing the hood, will stop and stand in front of the Registrar/representative and turn to have a photograph taken. The candidate/graduate is then lastly congratulated by the Chairperson of the Convocation or representative. The candidate/graduate then walks off the stage to the table where his/her certificate/diploma/degree is handed to him/her. Another photograph of the candidate/graduate is taken here. Candidates/graduates should please return to their seats after the process.

Doctoral candidates:

Doctoral candidates take positions next to the Dean or supervisor and are then introduced to the audience. The last paragraph of his/her citation is read. Thereafter the same procedure as for other graduates is followed.

 

 

 

Published by Lebogang Mogodiri

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