CORPORATE COMMUNICATION AND MARKETING

University of Pretoria

Regulations regarding filming on the campus of the University of Pretoria

PROCEDURE: APPLICATION TO FILM ON THE UP CAMPUS

The application form must be completed by companies / organisations / members of film or television crews / companies / members of the public and tourists who would like to film / take photographs on UP campuses for commercial purposes (photograph means any picture, visually perceptible image, depiction of any other similar representation of a person or building). The Terms and Procedures form must be signed on every page. The form must be submitted to the Director: Corporate Communication and Marketing at least 5 working days before access to the UP campus is needed. The Director: Corporate Communication and Marketing will provide this information to the Director: Security Services and the Director: Facilities and Services.

The form can be obtained from Ms Laurika Delport at the Administration Building, room 2-26. She can also be contacted telephonically at 012 420 2965, by e-mail at laurika.delport@up.ac.za or by fax at 012 420 2262.

The Director of Corporate Communication and Marketing must decide whether this is a marketing opportunity and in the interest of the University and that no damage either by competition to the University or in any other matter will be done.

1. PERSONAL PARTICULARS

1.1	Title	Name	Surname

Complete address:

1.4 Company profile

2. OUTLINE OF USAGE OF PHOTOGRAPHS / FILMS

3. NATURE OF ACTIVITIES

4. DURATION OF PLANNED ACTIVITIES

5. DATE/S AND HOURS OF PLANNED ACTIVITIES

6. PURPOSE FOR FILMING ON THE UP CAMPUS

6.1 Facility required:

6.2 Number of people participating:

6.3 Parking and setup area required (indicate number of vehicles):

7. COST AND CONTRACT

7.1 Cost: A basic rental charge for facilities / grounds owned by UP may be charged, but will be decided on on an individual basis depending on the extent of the operation.

7.2 Contract: In specific cases a contract will have to be compiled by Legal Services.

8. DECLARATION OF INDEMNITY

8.1 No interruption of the University's academic program will be allowed.

8.2 Property and structures may not be damaged.

8.3 Rooms and sites must be left clean and tidy.

8.4 Vehicles are not allowed on pedestrian pavements and lawns (unless special arrangements have been approved).

8.5 Excessive noise will not be tolerated.

8.6 No name of a building, or the University's name may be identifiable on the movie/photograph, unless specific prior permission was obtained.

8.7 No filming will be allowed from the roof of the Human Sciences Building.

9. GENERAL

9.1 The University (Corporate Communication and Marketing) will designate a contact person for liaison purposes.

9.2 Any obstacles should be reported to the designated person. Mr Colin Fouch?, Director: Security Services can be contacted at 012 420 2284 or colin.fouche@up.ac.za regarding security aspects. Ms Ansie Delport from Facilities and Services can be contacted at 012 420 2253 or ansie.delport@up.ac.za regarding the renting of facilities.

10. INDEMNIFICATION

The University does not accept liability and must be indemnified from any injury or damage whatsoever suffered by the lessee, its employees, sub-contractors and anyone nominated on its behalf within or outside the University property.

11. APPLICANT'S UNDERTAKING

I acquainted myself with the terms and conditions as set out on the application form for the use of facilities belonging to the University of Pretoria. I accept full liability on behalf of the organisation named hereinbefore for the orderly conduct of all sessions and for any damage whatsoever that may be caused to property.

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Signature of applicant

Date:

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FOR OFFICE USE:

DIRECTOR: CORPORATE COMMUNICATION AND MARKETING

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PROSEDURE: VERSOEK OM OP DIE UP KAMPUS TE VERFILM

Die aansoek moet voltooi word deur maatskappye / organisasies / lede van film of televisiespanne / maatskappye / lede van die publiek en toeriste wat op die UP kampusse foto?s of videos wil neem vir kommersi?le doeleindes (foto?s beteken enige foto?s, visuele waarneembare afbeelding, uitbeelding of enige ander dergelike voorstelling van 'n persoon of gebou). Die Voorwaarde en Prosedure vorm moet op elke bladsy geteken word. Die vorm moet ten minste 5 werksdae voordat toegang tot die UP kampus benodig word, aan die Direkteur: Korporatiewe Kommunikasie en Bemarking voorgel? word. Die Direkteur: Korporatiewe Kommunikasie en Bemarking sal hierdie inligting aan die Direkteur: Veiligheidsdienste en die Direkteur: Fasiliteite en Dienste deurgee.

Die vorm kan vanaf Me Laurika Delport in die Administrasiegebou, kamer 2-26 verkry word. Sy kan ook telefonies gekontak word by 012 420 2965, per e-pos by laurika.delport@up.ac.za, of per faks by 012 420 2262.

Die Direkteur: Korporatiewe Kommunikasie en Bemarking moet bepaal of hierdie 'n bemarkingsgeleentheid en in die belang van UP is en dat geen skade deur kompetisie of enige ander manier aangerig sal word nie.